West Asian And The Middle East Commodity Market

Anbar Asia

Trade documentation for export - Comprehensive Guide to Export Documentation

Introduction

Exporting commodities like raw materials, chemicals, food products, or handicrafts requires precise documentation to ensure trust and compliance with international trade standards.

Essential Documents

1. Product Identification Documents

  • Technical Data Sheet (TDS): Details physical and chemical properties. Essential for chemicals, building materials, and more. Consult experts to prepare these sheets in standard formats.
  • Safety Data Sheet (SDS): Highlights safety measures, risks, and storage guidelines. Follow globally recognized formats (e.g., GHS).
  • Certificate of Analysis (CoA): A certified lab document proving product composition and quality.
  • Product Specification Sheet: Explains dimensions, materials, and other key features. Useful for buyers to match specifications.

2. Trade and Financial Documents

  • Proforma Invoice: A preliminary invoice outlining product details, pricing, and terms.
  • Shipping Terms (CIF, FOB, etc.): Use Incoterms to clarify transportation and insurance responsibilities.

3. Compliance and Certification

  • Certifications: ISO, REACH, Halal, Kosher, or industry-specific certifications to validate product quality and compliance.
  • Labeling and Packaging: Ensure labels meet country-specific regulations and packaging is suitable for transit.

4. Logistics and Transport

  • Shipping Compliance: Adhere to regulations like ADR for dangerous goods and IMDG for maritime transport.
  • Inspection Certificates: Verification by a third party before shipping to confirm quality.

How to Prepare These Documents

  1. Consult industry-specific experts to draft technical documents.
  2. Hire third-party labs for certifications like CoA and product testing.
  3. Collaborate with freight forwarders for shipping and transport compliance.

Building Trust with Buyers

To assure potential buyers, provide: